Expense Tracker for Contractors & Construction

For construction work, the right tool has to do more than photograph a single receipt. Look for one that also reads supplier invoices, categorizes full bank and credit card statements, and lets you slice spending by job or vendor. ReceiptsAI covers all three for general contractors, remodelers, subcontractors, and the trades, with up to 99% extraction accuracy, custom rules for materials, subs, and permits, one-click export to Excel or CSV, and a free plan of 30 credits so you can test it on real receipts before paying.

How AI receipt and invoice processing works →

Yes. Tag each receipt, invoice, or transaction with the job or client it belongs to, then let rules apply that tag automatically for recurring vendors. You get a running total of materials, subcontractor costs, and other spend per project that you can compare against your estimate and export whenever you invoice or hand off to your bookkeeper. ReceiptsAI handles the capture-and-categorize side of job costing rather than full estimating or WIP accounting, so it sits alongside the tools you already use for bids and billing.

See how job expense tracking works →

Forward subcontractor and supplier invoices to your private ReceiptsAI inbox, or upload them in a batch. Each one is read and grouped by vendor, so what you have paid every sub and supply house stays organized all year instead of being reconstructed each January. That makes year-end and 1099 prep far easier for your accountant. ReceiptsAI keeps the records tidy and export-ready; it does not file 1099s for you.

Scan and organize invoices →

Yes. The categories and rules are yours to define, so an electrician can track wire, fixtures, and permits while a roofer tracks shingles, dumpsters, and crew fuel, all in the same simple system. Whether you are a solo tradesperson or run several crews, ReceiptsAI adapts to how your specialty spends money instead of forcing a fixed chart of accounts on you.

Try the receipt scanner →

Yes, and for contractors this is often the fastest way to catch up. Upload a full PDF statement and ReceiptsAI extracts every line, then labels each charge by vendor, recognizing supply houses like Home Depot, Lowe’s, Ferguson, and Sherwin-Williams. A month of hardware and material charges gets sorted in minutes instead of one receipt at a time.

Try the bank statement categorizer →

Contractors commonly deduct materials and supplies, subcontractor payments, tools and equipment, equipment rental, vehicle and fuel costs, permits and licenses, insurance and bonding, and job site services like dumpsters and temporary power. Keeping each of these categorized through the year means nothing gets missed at tax time. ReceiptsAI organizes and exports the records, but it is not a tax advisor, so confirm your specific deductions with your accountant.

Guide to automatic expense categorization →

It works with it. ReceiptsAI is not a full accounting package; it is the layer that turns messy material receipts, subcontractor invoices, and statements into clean, categorized data. Export that data to Excel or CSV and hand it to your bookkeeper, or bring it into QuickBooks or whatever accounting software you already run.

Export receipts and statements to Excel →

Upload receipts, supplier invoices, and bank or credit card statements as PDF, JPG, or PNG. From each one ReceiptsAI reads the merchant name and address, date, subtotal and total, tax amount, tax or VAT numbers, bank details, and individual line items, then files the expense under a category.

See what data we extract →

Both. Your documents are protected with SSL and stored on US-based servers, never sold or shared, and deleted whenever you ask. Billing is month to month with no contract or cancellation fee, so you can stop anytime and keep access until the end of the period you have paid for.

How we protect your financial data →