"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
Luis G.
Verified Purchase
Expense Tracking for Restaurants & Hospitality
Save time tracking expenses, managing supplier invoices, and creating reports. ReceiptsAI scans and organizes receipts & statements for you, so you can focus on serving customers and growing your business.
350+
small businesses for
100,000+
documents processed
No credit card required
Easy expense tracking for restaurants and hotels ⤴
as seen on
"The easiest tool I've ever used."
As soon as you get a receipt you can scan it, the AI captures the relevant information, and there is very little interaction to get to the final expense submission.
Kirsten H.
Verified Purchase
"Simple, Straight-forward"
After business trips, the last thing anyone wants is sorting receipts. ReceiptsAI makes my process much easier.
Vannesa T.
Verified Purchase
"Very easy to use"
As someone who needs to keep track of monthly expenses, it saves me so much time. I love how it categorizes everything automatically.
Norma W.
Verified Purchase
"Impressive!"
I run multiple businesses and keeping track of receipts was a nightmare. ReceiptsAI transformed how I handle expense tracking.
Alice K.
Verified Purchase
"Effortless"
It is effortless and saves me hours every month.
J
Josh D.
Verified Purchase
"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
Luis G.
Verified Purchase
"The easiest tool I've ever used."
As soon as you get a receipt you can scan it, the AI captures the relevant information, and there is very little interaction to get to the final expense submission.
Kirsten H.
Verified Purchase
"Simple, Straight-forward"
After business trips, the last thing anyone wants is sorting receipts. ReceiptsAI makes my process much easier.
Vannesa T.
Verified Purchase
"Very easy to use"
As someone who needs to keep track of monthly expenses, it saves me so much time. I love how it categorizes everything automatically.
Norma W.
Verified Purchase
"Impressive!"
I run multiple businesses and keeping track of receipts was a nightmare. ReceiptsAI transformed how I handle expense tracking.
Alice K.
Verified Purchase
"Effortless"
It is effortless and saves me hours every month.
J
Josh D.
Verified Purchase
Expense Tracking for Restaurants & Hotels
Save Time. Make Smarter Decisions.
Make receipt and expense tracking effortless. Upload your receipts, bank statements, or credit card statements, and we handle the rest.
See how every penny is spent.
We extract the important information and categorize every expense automatically. You can break down your expenses by vendor, amount, date, or category to see where your money is going. We’ll turn your finances into clear, organized, and searchable data.
Losing track of receipts? Our cloud-based storage keeps your receipts ready and searchable at any time.
From single independent restaurants to cafes, bars, catering, and multi-location hotel groups, ReceiptsAI keeps hospitality finances organized and tax-ready without adding admin work. Export to Excel or CSV in one click and hand clean records to your bookkeeper or accountant.
Trusted by small businesses
- Small businesses
- 350+
- Documents processed
- 100K+
Restaurant & hotel bookkeeping
How do restaurants keep track of expenses?
Most restaurants track expenses by collecting every receipt and supplier invoice, then recording each cost by category, such as food, beverage, and supplies, so they can see where money goes and stay ready for tax time. The fastest way to do this is to capture documents digitally and let AI extract and categorize the details, instead of typing everything into a spreadsheet by hand.
How to track and categorize restaurant expenses
A simple, repeatable workflow keeps your books accurate in four steps:
- 1
Capture. Snap a photo, upload a PDF, or forward supplier invoices and receipts to a private email inbox.
- 2
Extract. AI reads each document and pulls the vendor, date, totals, tax, and line items with up to 99% accuracy.
- 3
Categorize. Every expense is sorted into a category automatically, and you can add custom rules for produce, dairy, liquor, and more.
- 4
Review & Export. Visualize your expenses. Create expense reports. Send reports and export your data to Excel or CSV for your accountant.
What expenses should a restaurant track?
Tracking these categories separately makes it easier to watch your food cost percentage and spot rising prices:
- Food and cost of goods sold (COGS)
- Beverage and alcohol
- Supplier and vendor invoices
- Kitchen and dining supplies
- Equipment and repairs
- Utilities and rent
- Marketing and advertising
- Software and subscriptions
How to choose receipt scanning software for hospitality
When comparing expense tracking and receipt scanning tools for restaurants and hotels, look for:
Accurate extraction from receipts, supplier invoices, and bank statements, not just photos.
Automatic categorization with custom rules for produce, beverage, supplies, and more.
Fast search so you can pull spend by supplier or ingredient in seconds.
One-click export to Excel or CSV for your bookkeeper, accountant, or accounting software.
Security and privacy for financial data, with the ability to delete records anytime.
A free plan so you can test it on real documents before you pay.
ReceiptsAI covers all of this for small hospitality businesses. You can start free with 30 credits and no credit card, or watch a quick demo to see it in action.
Benefits of AI Bookkeeping for Restaurants
Here's 6 reasons why we think you'll love ReceiptsAI for your restaurant.
Accurate Data Extraction
Our AI securely extracts data from receipts, invoices, and bank statements with up to 99% accuracy. Built-in privacy protections keep sensitive information private just for you.
Automatic Expense Categorization
Quickly categorize your expenses with our template categories, or create your own custom categories for produce, dairy, liquor, and more.
Visualize Expenses in 1-Click
Visualize your expenses by category in seconds. Get a clear view of your spending without spending hours compiling reports.
Track Supplier Costs
Search spending by supplier or descriptions to monitor food, produce, dairy, and liquor costs in one place and spot rising prices early.
Simple, Easy-to-Use Interface
Our interface is designed to be simple and easy to use. You can start using ReceiptsAI in minutes, without any technical knowledge.
Secure, Private and Founded in the EU
Founded in the EU, with US-based servers, we take your privacy seriously. Your data is never shared with third parties and can be deleted at your request.
Easily manage your restaurant's bookkeeping with AI
ReceiptsAI extracts data from supplier invoices, tracks food costs, and categorizes expenses automatically.
Supplier Invoice Processing
Watch how AI extracts line-item data from supplier invoices in seconds.
PRICING
AI bookkeeping for less than a cup of coffee per day.
Start free with 30 credits on real receipts and supplier invoices. Upgrade when your restaurant or hotel needs more volume.
Free
Perfect for trying ReceiptsAI risk-free with no credit card required.
$0/month
- 30 free credits
- Data Extraction from Images or PDFs
- Basic categorization
- Email Support
100% Money Back Guarantee
Starter
Get started with basic AI bookkeeping, create your own categories and rules, and begin to automate your bookkeeping.
$12/month
- Process 100 pages per month
- Up to 30 Custom Categories
- Up to 20 Custom Rules
- Custom Document Renaming
- Auto Duplicate Detection
- Email support
Premium
Boost your productivity with advanced AI features and enhanced automation for growing businesses.
$29/month
- Process 500 pages per month
- Up to 100 Custom Categories
- Up to 100 Custom Rules
- Custom Document Renaming
- Auto Duplicate Detection
- Priority Support
- Bulk Processing
All major credit cards accepted
100% money back guarantee
Unsubscribe at any time
Join 350+ small businesses saving time with ReceiptsAI
Frequently asked questions
Most restaurants track expenses by collecting receipts and supplier invoices, then recording them by category such as food, beverage, and supplies. ReceiptsAI automates this: upload or forward your documents and the AI extracts the details, categorizes each expense, and stores everything in one searchable place.
Upload receipts, supplier invoices, or bank statements, or forward them to your private email inbox. ReceiptsAI reads each document, pulls out the vendor, date, totals, and tax, then sorts the expense into a category automatically. You can use our template categories or create custom rules that match how your restaurant tracks spend.
The best AI for hospitality expense tracking should scan receipts, supplier invoices, and bank statements, automatically categorize food and beverage costs, and let you search spend by supplier or ingredient. ReceiptsAI is built for small restaurants, hotels, cafes, and bars: it extracts data with up to 99% accuracy, applies custom rules for categories like produce and liquor, exports tax-ready reports to Excel or CSV, and includes a free plan with 30 credits and no credit card so you can test it on real documents first.
Yes. While many of our examples are restaurants, ReceiptsAI works for hotels, cafes, bars, catering, and other hospitality businesses. Any business that collects receipts, supplier invoices, or bank statements can use it to save time and stay organized.
Yes. Use search to see spending on any supplier, ingredient, or category so you can monitor cost of goods and spot rising prices. Custom categories and rules make it easy to track produce, dairy, liquor, and more.
Yes. Our AI extracts line-item data from supplier invoices, including quantities, prices, tax, and totals, so you can review and categorize supplier spend in seconds instead of typing it in by hand.
You can upload any receipt, invoice, or bank statement as a PDF, JPG, or PNG. We extract the merchant name and address, date, total amount, tax amount, tax identification numbers, bank names, line items, and more, then categorize it for you.
Yes. We offer a free plan with 30 free credits. You can sign up without a credit card and see for yourself how easy ReceiptsAI is to use before you upgrade.
Yes, you can cancel at any time. There are no long-term contracts or cancellation fees, and you will continue to have access until the end of your billing period.
Yes. We take privacy seriously, with SSL, US-based hosting, and privacy-first handling. Your data is never shared with third parties and is deleted at your request.
Start tracking expenses with AI with 30 free credits
Get started for free today and see how ReceiptsAI can transform your restaurant's financial workflow.