Logistics Solutions
Track Fuel, Maintenance, and Fleet Operating Costs
Capture fuel receipts at the pump, organize maintenance records, and manage multi-vehicle expenses. Simplify IFTA reporting and maximize tax deductions. Built for trucking and logistics.
Fleet Paperwork Costs You More Than Just Time
Managing the finances of a logistics company is uniquely complex. Between driver receipts, fuel costs, and vehicle maintenance, manual bookkeeping drains your time and leaves you vulnerable to costly errors.
Wasted Hours on Driver Paperwork
Manually collecting and entering driver receipts is slow, prone to errors, and pulls you away from managing your fleet and routes.
Inaccurate IFTA & DOT Records
Missing fuel receipts and disorganized maintenance logs lead to overpaying on IFTA taxes and risking costly penalties during DOT audits.
Lost Revenue from Missed Deductions
Every lost receipt for fuel, tolls, or repairs is money down the drain. Without a system to capture everything, you are leaving thousands in tax deductions on the table.
ReceiptsAI helps you manage, organize and categorize your receipts and statements leaving you with more time to focus on what matters.
How Can Fleet Managers Use AI to Cut Down on Paperwork?
Running a logistics company means juggling complex operations, drivers, and lots of paperwork. Discover the ways AI can help owner-operators and fleet managers save time.
Automated Fuel & Expense Capture
Drivers snap photos of fuel and expense receipts on the road. AI extracts all the data, eliminating manual entry and saving hours each week.
Organized Maintenance & Repair Hub
Keep a digital record of all vehicle maintenance and repair invoices. Be ready for DOT audits and warranty claims with organized documentation.
Simplified IFTA & Tax Reporting
Capture every deductible expense: fuel, maintenance, repairs, tolls, and supplies. Export organized reports to simplify IFTA filing and maximize deductions.
Real-Time Cost Per Mile Tracking
Monitor costs per route, per vehicle, or per delivery. Understand true operating costs to price jobs profitably and make data-driven fleet decisions.
Centralized Multi-Vehicle Management
Track expenses separately for each vehicle or driver in your fleet. Compare operating costs to identify high-cost vehicles and optimize performance.
One-Click Report Exports
Export your data to Excel or CSV with one click, ready for your accountant or for IFTA filing.
See How ReceiptsAI Works for Logistics
Fuel Expense Tracking
Capture fuel receipts instantly at the pump for accurate cost tracking.
The ReceiptsAI Advantage
Benefits of AI Bookkeeping for Logistics
ReceiptsAI provides a suite of tools that automate the manual data entry, data extraction and categorization for your fleet. This allows you to focus on what matters most - your drivers and your business. By automating manual tasks and providing real-time insights, these tools help you save time, reduce costs, and make smarter business decisions.
"ReceiptsAI is very easy to use. As someone who needs to keep track of monthly expenses, it saves me so much time. The AI is incredibly accurate and I love how it categorizes everything automatically."
Secure & Accurate Data Extraction.
Our AI securely extracts data from fuel receipts, invoices, and maintenance records with up to 99% accuracy, keeping your sensitive fleet information private.Automatic Expense Categorization.
Automatically categorize expenses like fuel, maintenance, and tolls, or create custom categories to track costs for specific vehicles or routes.Visualize Fleet Expenses in 1-Click.
Get a clear, real-time view of your spending by vehicle, category, or route without spending hours manually compiling reports.Secure, Cloud-Based Records.
Founded in the EU, and with US-based servers, we take your privacy very seriously. Your data is never shared with third parties and can be deleted at your request.
Why Fleet Owners & Managers Choose ReceiptsAI
"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
"The easiest tool I've ever used."
It is very very easy, as soon as you get a receipt you can scan it, the AI will capture all relevant information and it is very little interaction to get to the final submission of the expense. It is so easy!!!
"Simple, Straight-forward"
Following business trips or even a few weeks in the office, the last thing that someone wants to do is take time out of their day to sort through receipts. It makes my process much easier.
"Very easy to use"
ReceiptsAI is very easy to use. As someone who needs to keep track of monthly expenses, it saves me so much time. The AI is incredibly accurate and I love how it categorizes everything automatically.
"Impressive!"
I run multiple businesses and keeping track of receipts was a nightmare. Once you have it setup, it completely transformed how I handle expense tracking. Impressive!
"Effortless"
It is effortless and saves me hours every month.
"Highly recommend!"
The accuracy of the AI is incredible. It catches details I would have missed manually entering receipts.
"Time saver!"
What used to take me hours now takes minutes. The automatic categorization is very good.
"Great customer support!"
Not only is the product helpful, but the support team is very responsive.
"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
"The easiest tool I've ever used."
It is very very easy, as soon as you get a receipt you can scan it, the AI will capture all relevant information and it is very little interaction to get to the final submission of the expense. It is so easy!!!
"Simple, Straight-forward"
Following business trips or even a few weeks in the office, the last thing that someone wants to do is take time out of their day to sort through receipts. It makes my process much easier.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
How do I track expenses for multiple trucks or drivers?
- Create custom tags for each vehicle or driver and tag receipts when capturing them. This allows you to generate separate expense reports by truck, track costs per vehicle, and compare operating expenses across your fleet. Perfect for owner-operators with 2-3 trucks or small fleets managing 5-50 vehicles.
Does this help with IFTA reporting?
- Yes! By capturing all fuel receipts with location data, you maintain the records needed for accurate IFTA reporting. Export fuel purchases by state, showing gallons purchased and costs paid. While not a complete IFTA solution, it provides the organized fuel receipt data your IFTA service or accountant needs.
What logistics expenses can I track?
- Track all vehicle and operational expenses: fuel and DEF fluid, maintenance and repairs, tolls and parking, permits and licenses, insurance, vehicle washes, supplies and equipment, tire purchases, and more. Everything needed for accurate cost per mile calculations and tax deductions.
Can drivers use this on the road?
- Absolutely! Drivers can snap photos of fuel receipts right at the pump using their phones. The app works offline and syncs when connected to WiFi or cellular data. No need to save paper receipts or remember details - just snap a photo and keep driving.
How does this help with DOT compliance?
- Maintain digital records of all vehicle maintenance, repairs, and inspections. During DOT audits or roadside inspections, quickly access maintenance history and service records from your phone. Organized documentation demonstrates proper vehicle maintenance and reduces violations.
Can I track both business miles and actual expenses?
- Yes! While ReceiptsAI captures all actual expenses (fuel, maintenance, repairs), you can also record odometer readings with each fuel purchase. This gives you data for both actual expense method and standard mileage deduction. Work with your tax professional to determine which method provides better deductions for your situation.
Fleet Expense Tracking for Logistics Made Simple.
Get started for free today and see how ReceiptsAI can transform your fleet's financial workflow.