"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
Luis G.
Verified Purchase
Expense Tracker for Truckers & Fleet Managers
Scan fuel receipts, invoices, and statements from the cab or the office. ReceiptsAI reads and categorizes trucking and fleet expenses automatically, so owner-operators and fleet managers can easily keep track of business expenses.
100,000+
documents processed for
350+
small businesses
No credit card required
Easy expense tracking for trucking and fleets ⤴
as seen on
"The easiest tool I've ever used."
As soon as you get a receipt you can scan it, the AI captures the relevant information, and there is very little interaction to get to the final expense submission.
Kirsten H.
Verified Purchase
"Simple, Straight-forward"
After business trips, the last thing anyone wants is sorting receipts. ReceiptsAI makes my process much easier.
Vannesa T.
Verified Purchase
"Very easy to use"
As someone who needs to keep track of monthly expenses, it saves me so much time. I love how it categorizes everything automatically.
Norma W.
Verified Purchase
"Impressive!"
I run multiple businesses and keeping track of receipts was a nightmare. ReceiptsAI transformed how I handle expense tracking.
Alice K.
Verified Purchase
"Effortless"
It is effortless and saves me hours every month.
J
Josh D.
Verified Purchase
"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
Luis G.
Verified Purchase
"The easiest tool I've ever used."
As soon as you get a receipt you can scan it, the AI captures the relevant information, and there is very little interaction to get to the final expense submission.
Kirsten H.
Verified Purchase
"Simple, Straight-forward"
After business trips, the last thing anyone wants is sorting receipts. ReceiptsAI makes my process much easier.
Vannesa T.
Verified Purchase
"Very easy to use"
As someone who needs to keep track of monthly expenses, it saves me so much time. I love how it categorizes everything automatically.
Norma W.
Verified Purchase
"Impressive!"
I run multiple businesses and keeping track of receipts was a nightmare. ReceiptsAI transformed how I handle expense tracking.
Alice K.
Verified Purchase
"Effortless"
It is effortless and saves me hours every month.
J
Josh D.
Verified Purchase
Expense Tracking for Trucking & Fleets
Save Time. Control Costs.
Ditch the glovebox of fuel receipts. Simply snap, forward, or upload your receipts, invoices, and bank or credit card statements, and we handle the rest.
On the Road?
Scan and upload from your phone. Forward receipts automatically from your inbox. You can also snap a receipt and upload later on your desktop.
See where every dollar goes.
Running a truck or a fleet is hard enough. Bookkeeping shouldn't be. We extract the important information from your financial documents and turn it into clear, organized insights. Break down spending by truck, vendor, amount, date, or category to understand exactly where each dollar goes.
Losing track of fuel and maintenance receipts? Our cloud-based storage keeps your records ready and searchable at any time.
From solo owner-operators to small carriers and multi-truck fleets, ReceiptsAI keeps trucking finances organized and tax-ready without adding admin work. Export to Excel or CSV in one click and hand clean records to your bookkeeper or accountant.
Monthly fleet expense breakdown
ExampleFuel & diesel
$8,200
Maintenance & repairs
$2,150
Insurance (truck, cargo)
$1,450
Tolls & weigh/scale fees
$780
Meals & per diem
$690
Permits, licenses & IFTA
$560
Lodging & parking
$420
ELD & software
$180
Total monthly spend
$14,430
Trusted by small businesses
- Small businesses
- 350+
- Documents processed
- 100K+
Bookkeeping for trucking & logistics
How do truck drivers keep track of expenses?
Most drivers still collect a pile of paper fuel and maintenance receipts, then type each cost into a spreadsheet by hand. The fastest way to stay organized is to capture documents digitally and let AI extract and categorize the details, whether you scan a receipt at the pump, forward an invoice from email, or upload a bank or credit card statement.
How to track and categorize trucking expenses with AI
Whether you run one truck or a whole fleet, the same four-step routine keeps every gallon and mile accounted for:
- 1
Capture. Snap a fuel receipt at the pump, upload a PDF, or forward maintenance invoices and statements to a private email inbox.
- 2
Extract. AI reads each fuel receipt, maintenance invoice, and statement, pulling the vendor, date, totals, and fuel tax with up to 99% accuracy, so there is no keying in numbers at the truck stop.
- 3
Categorize. Every expense is sorted automatically, and you can add custom rules for fuel, tolls, maintenance, insurance, and per diem.
- 4
Review & Export. Visualize spend, build expense reports, and export to Excel or CSV for your accountant, IFTA prep, or tax time.
What expenses should truckers and fleets track?
Tracking these categories separately makes it easier to spot rising fuel and maintenance costs, control overhead, and stay ready for tax time:
- Fuel and diesel
- Tolls, weigh station, and scale fees
- Truck maintenance and repairs
- Insurance (truck, cargo, liability)
- Permits, licenses, and IFTA
- Meals and per diem on the road
- Lodging and parking
- ELD, software, and subscriptions
Once each cost is categorized, you can see fleet spending at a glance, compare it month to month, and catch the line items worth renegotiating before they eat into your margin.
How to choose expense tracking software for trucking
When comparing expense tracking and receipt scanning tools for owner-operators and fleets, look for a tool that handles statements, not just single receipts:
Accurate extraction from fuel receipts, maintenance invoices, and bank or credit card statements, not just phone photos.
Automatic categorization with custom rules for fuel, tolls, maintenance, insurance, and per diem.
Fast search so you can pull spend by truck, vendor, or category in seconds.
One-click export to Excel or CSV for your bookkeeper, accountant, IFTA prep, or accounting software.
Security and privacy for sensitive fleet and financial records, with SSL, US-based hosting, and delete-anytime control.
A free plan so you can run your own fuel receipts and statements through it before you pay.
ReceiptsAI checks every box for owner-operators, small carriers, and fleet managers. You can start free with 30 credits and no credit card, or watch a quick demo to see it handle real fuel receipts, maintenance invoices, and statements.
Benefits of AI Bookkeeping for Trucking & Logistics
Why owner-operators, small carriers, and fleet managers use ReceiptsAI as their expense tracker.
Scan Fuel Receipts & Invoices Accurately
Snap a photo or upload a PDF and AI reads fuel receipts, maintenance invoices, and statements with up to 99% accuracy. Vendor, date, totals, and tax are captured with no manual data entry.
Automatic Expense Categorization
Every cost lands in the right bucket on its own, or build custom rules for fuel, tolls, maintenance, insurance, and per diem to track spend the way your operation books it.
Categorize Bank & Credit Card Statements
Upload full PDF bank or credit card statements and AI extracts and categorizes every transaction, so you are not reconciling fuel charges line by line.
Visualize Fleet Spending in 1-Click
Get a clear, real-time view of spending by vehicle, vendor, or category without spending hours compiling reports by hand.
Export Tax-Ready Records
Export clean, categorized data to Excel or CSV in one click for your bookkeeper, accountant, IFTA prep, or tax time. It complements the accounting software you already use.
Secure, Private and Founded in the EU
Founded in the EU and hosted on US-based servers, we treat your fleet data with care. Records are never sold or shared with third parties, and you can delete them anytime.
Easily manage your fleet's bookkeeping with AI
ReceiptsAI parses bank and credit card statements, fuel receipts, and maintenance invoices, then categorizes them automatically.
Fuel Receipt & Invoice Scanning
Snap a fuel receipt at the pump or upload maintenance invoices at the office. AI extracts the vendor, date, totals, and tax and files each expense for you.
PRICING
AI bookkeeping for less than a cup of coffee per day.
Start free with 30 credits on your own fuel receipts and statements. Upgrade when your truck or fleet needs more volume.
Free
Perfect for trying ReceiptsAI risk-free with no credit card required.
$0/month
- 30 free credits
- Data Extraction from Images or PDFs
- Basic categorization
- Email Support
100% Money Back Guarantee
Starter
Get started with basic AI bookkeeping, create your own categories and rules, and begin to automate your bookkeeping.
$12/month
- Process 100 pages per month
- Up to 30 Custom Categories
- Up to 20 Custom Rules
- Custom Document Renaming
- Auto Duplicate Detection
- Email support
Premium
Boost your productivity with advanced AI features and enhanced automation for growing businesses.
$29/month
- Process 500 pages per month
- Up to 100 Custom Categories
- Up to 100 Custom Rules
- Custom Document Renaming
- Auto Duplicate Detection
- Priority Support
- Bulk Processing
All major credit cards accepted
100% money back guarantee
Unsubscribe at any time
Join 350+ small businesses saving time with ReceiptsAI
Frequently asked questions
Most drivers still collect paper fuel and maintenance receipts, then type each cost into a spreadsheet by hand. The faster way is to capture documents digitally: snap a fuel receipt at the pump, forward invoices from email, or upload a bank or credit card statement. ReceiptsAI reads each one, pulls the vendor, date, totals, and tax, and sorts it into a category automatically.
The best expense tracker for trucking should scan fuel receipts and maintenance invoices, categorize bank and credit card statements, and let you search spend by truck, vendor, or category. ReceiptsAI is built for owner-operators, small carriers, and fleet managers: it extracts data with up to 99% accuracy, applies custom rules for fuel, tolls, and per diem, exports tax-ready reports to Excel or CSV, and includes a free plan with 30 credits and no credit card.
Yes. Upload a full PDF bank or credit card statement and the AI extracts every transaction, then categorizes it by vendor, recognizing names like Love’s Travel Stop, Pilot, TA, and PrePass. It is a fast way to reconcile fuel and toll charges without going line by line.
Common deductible trucking expenses include fuel, truck maintenance and repairs, insurance, tolls, permits and licenses, meals and per diem, and lodging on the road. ReceiptsAI keeps these organized and export-ready so nothing slips through the cracks, but it is not a tax advisor. Always confirm what you can deduct with your accountant or tax professional.
ReceiptsAI is not an IFTA filing tool, but it helps you capture and categorize fuel receipts and statements and export clean, organized records that your accountant or IFTA software can use. Keeping fuel expenses categorized year-round makes quarterly prep far less painful.
Yes. Think of ReceiptsAI as the capture-and-categorize layer in front of your accounting. It turns messy receipts and statements into clean, categorized data, then exports to Excel or CSV so you can hand it to your bookkeeper or import it into the accounting software you already use.
Upload any receipt, invoice, or bank statement as a PDF, JPG, or PNG. ReceiptsAI captures the merchant name and address, date, total amount, tax amount, tax identification numbers, bank names, line items, and more, then files each expense under a category.
Yes. Every account starts on a free plan with 30 credits, and no credit card is needed to sign up. That is enough to run your own fuel receipts and statements through and see how it works before upgrading.
Yes, you can cancel whenever you like. There are no long-term contracts or cancellation fees, and your access stays active until the end of the current billing period.
Yes. We handle financial data with SSL, US-based hosting, and privacy-first practices. Your records are never sold or shared with third parties, and we delete them on request.
Start tracking trucking expenses with 30 free credits
Get started free today and see how ReceiptsAI turns fuel receipts and statements into organized, export-ready records.