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Browse our full collection of free budget templates or generate your own with AI.
Free Customizable PDF Rental Property Budget Template
Download our free Rental Property Budget template to effectively manage your Property costs. This customizable tool helps contractors and property owners track expenses for income, mortgage & financing, and maintenance in one place. Ensure precise financial planning with our easy-to-use Excel and PDF compatible format.
| Expense Type | Estimate | Actual | |
|---|---|---|---|
Est: $2500.00 | Act: $0.00 | |||
— Rental Income | $2500 | $— | |
Est: $1650.00 | Act: $0.00 | |||
— Mortgage Payment | $1200 | $— | |
— Property Taxes | $300 | $— | |
— Insurance | $150 | $— | |
Est: $380.00 | Act: $0.00 | |||
— Repairs | $200 | $— | |
— Landscaping | $100 | $— | |
— Cleaning | $80 | $— | |
Est: $100.00 | Act: $0.00 | |||
— Water | $60 | $— | |
— Trash | $40 | $— | |
Est: $350.00 | Act: $0.00 | |||
— Property Management Fee | $250 | $— | |
— HOA Fees | $100 | $— | |
| TOTAL | $4980.00 | $0.00 | |
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How to Use Our Budget Templates
Get started with our budget templates in just a few simple steps.
- Choose a Template.
- Browse our collection of free budget templates and select one that matches your needs.
- Customize Your Budget.
- Edit categories, adjust amounts, and add or remove line items to match your specific situation.
- Export and Use.
- Download your budget as an Excel file for ongoing tracking or as a PDF for printing and sharing.
- Track Your Expenses.
- Fill in the "Actual" column as you spend money to see how your spending compares to your budget.
Why Property Owners Love our Templates
Everything you need to manage your finances effectively.
AI-Powered Budget Planning
Our AI creates a fast template with common expenses for your next project. It can generate a personalized budget with realistic estimates in seconds.
Export to Excel or PDF
Download as Excel to track expenses throughout the month, or export to PDF for printing and record-keeping. Full compatibility with Google Sheets.
Fully Customizable
Add or remove categories and budget items, adjust estimates, and tailor the budget to match your unique financial situation.
Tenant Income Tracking
Never lose track of rent payments again. Log income from multiple units and compare it against your monthly mortgage and expenses.
Maintenance & Repairs
Differentiate between routine maintenance (lawn care, cleaning) and unexpected repairs. Keep your property in top shape without blowing the budget.
Profitability Analysis
See the big picture. By tracking all income and expenses, you can instantly see your net cash flow and ensure your investment is performing.
Need more templates?
Explore our library of 100+ free templates, professionally created for contractors and property owners.
Construction Budget Template
Comprehensive budget for construction projects with material, labor, and equipment costs
HOA Budget Template
Annual budget for Homeowners Association management
Create an Expense Report in Minutes with AI
Simply upload your documents and our AI automatically categorizes every transaction to give you a clear, visual breakdown of your finances
The #1 Budget Management Software
Why use ReceiptsAI
ReceiptsAI is the gold standard in expense management. Automatically extract, categorize, and track your expenses with AI.
Feature
ReceiptsAI
Others
Free Templates
Unlimited Forever
Limited or paid only
AI Generation
AI-powered custom budgets
Manual creation only
Export Options
Excel & PDF export
Behind a paywall
Data Capture
Extract everything from Receipts, Invoices, and Statements
Data Entry
Expense Tracking
AI-powered automatic categorization and intelligent expense sorting
Manual categorization
Processing Speed
Process multiple invoices simultaneously in seconds with parallel processing
Slow
Security Standards
GDPR-compliant with bank-level encryption and secure USA-based storage
Data Harvesting
PRICING
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It is very very easy, as soon as you get a receipt you can scan it, the AI will capture all relevant information and it is very little interaction to get to the final submission of the expense. It is so easy!!!
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Verified Purchase
"Simple, Straight-forward"
Following business trips or even a few weeks in the office, the last thing that someone wants to do is take time out of their day to sort through receipts. It makes my process much easier.
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Verified Purchase
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Can I track multiple units with this template?
- Yes. You can duplicate the 'Income' and 'Maintenance' sections for each unit, or simply add the unit number to the line item name (e.g., 'Unit A - Rent', 'Unit B - Rent').
How do I log tenant payments?
- Enter the expected rent in 'Estimated' and what you actually collect in 'Actual'. This helps you spot late payments or partial payments immediately.
Is this spreadsheet good for tax time?
- Yes. Categorizing expenses into Maintenance, Utilities, Management, and Insurance throughout the year makes it much easier to fill out your Schedule E tax form.
Can I track security deposits here?
- Yes, but remember deposits are liabilities, not income. We recommend adding a separate section for 'Deposits Held' so you don't confuse them with rental revenue.
Does it calculate ROI?
- You can easily add a row at the bottom for 'Net Operating Income' (Total Income - Total Expenses). To get ROI, divide that annual number by your total investment cost.
Can I share this with my property manager?
- Yes. Export the template to Excel and upload it to Google Drive. You can then share access so your manager can update expenses and income in real-time.
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