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Browse our full collection of free budget templates or generate your own with AI.
Free Customizable PDF Construction Budget Template
Download our free Construction Budget template to effectively manage your Property costs. This customizable tool helps contractors and property owners track expenses for materials, labor, and equipment in one place. Ensure precise financial planning with our easy-to-use Excel and PDF compatible format.
| Expense Type | Estimate | Actual | |
|---|---|---|---|
Est: $41000.00 | Act: $0.00 | |||
— Lumber | $15000 | $— | |
— Concrete | $8000 | $— | |
— Steel | $12000 | $— | |
— Roofing Materials | $6000 | $— | |
Est: $50000.00 | Act: $0.00 | |||
— General Contractors | $25000 | $— | |
— Electricians | $8000 | $— | |
— Plumbers | $7000 | $— | |
— Carpenters | $10000 | $— | |
Est: $8000.00 | Act: $0.00 | |||
— Heavy Machinery Rental | $5000 | $— | |
— Tools & Equipment | $3000 | $— | |
Est: $3500.00 | Act: $0.00 | |||
— Building Permits | $2000 | $— | |
— Insurance | $1500 | $— | |
| TOTAL | $102500.00 | $0.00 | |
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How to Use Our Budget Templates
Get started with our budget templates in just a few simple steps.
- Choose a Template.
- Browse our collection of free budget templates and select one that matches your needs.
- Customize Your Budget.
- Edit categories, adjust amounts, and add or remove line items to match your specific situation.
- Export and Use.
- Download your budget as an Excel file for ongoing tracking or as a PDF for printing and sharing.
- Track Your Expenses.
- Fill in the "Actual" column as you spend money to see how your spending compares to your budget.
Why General Contractors Love our Templates
Everything you need to manage your finances effectively.
AI-Powered Budget Planning
Our AI creates a fast template with common expenses for your next project. It can generate a personalized budget with realistic estimates in seconds.
Export to Excel or PDF
Download as Excel to track expenses throughout the month, or export to PDF for printing and record-keeping. Full compatibility with Google Sheets.
Fully Customizable
Add or remove categories and budget items, adjust estimates, and tailor the budget to match your unique financial situation.
Material & Labor Tracking
Keep a tight handle on your biggest costs. Track lumber, concrete, and finishing materials alongside crew hours and subcontractor invoices.
Subcontractor Management
Organize payments for electricians, plumbers, and framers. Ensure every trade is paid on time and within the allocated budget.
Permit & Insurance Compliance
Never miss a regulatory fee. Dedicated sections for building permits, inspections, and insurance requirements keep your project compliant.
Need more templates?
Explore our library of 100+ free templates, professionally created for contractors and property owners.
Kitchen Renovation Budget Template
Comprehensive budget for kitchen renovation including cabinets, appliances, countertops, and fixtures
Rental Property Budget Template
Monthly budget for managing rental property income and expenses
Create an Expense Report in Minutes with AI
Simply upload your documents and our AI automatically categorizes every transaction to give you a clear, visual breakdown of your finances
The #1 Budget Management Software
Why use ReceiptsAI
ReceiptsAI is the gold standard in expense management. Automatically extract, categorize, and track your expenses with AI.
Feature
ReceiptsAI
Others
Free Templates
Unlimited Forever
Limited or paid only
AI Generation
AI-powered custom budgets
Manual creation only
Export Options
Excel & PDF export
Behind a paywall
Data Capture
Extract everything from Receipts, Invoices, and Statements
Data Entry
Expense Tracking
AI-powered automatic categorization and intelligent expense sorting
Manual categorization
Processing Speed
Process multiple invoices simultaneously in seconds with parallel processing
Slow
Security Standards
GDPR-compliant with bank-level encryption and secure USA-based storage
Data Harvesting
PRICING
AI Bookkeeping Assistance for less than a cup of coffee per day.
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- Data Extraction from Images or PDFs
- Basic categorization
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- Up to 30 Custom Categories
- Up to 20 Custom Rules
- Custom Document Renaming
- Auto Duplicate Detection
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- Process 500 pages per month
- Up to 100 Custom Categories
- Up to 100 Custom Rules
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4.5 (20+ reviews)"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
Luis G.
Verified Purchase
"The easiest tool I've ever used."
It is very very easy, as soon as you get a receipt you can scan it, the AI will capture all relevant information and it is very little interaction to get to the final submission of the expense. It is so easy!!!
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Verified Purchase
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Verified Purchase
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Not only is the product helpful, but the support team is very responsive.
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Verified Purchase
"Great Service!"
Ronald and the team were super responsive to my questions and feature requests. I've never had an experience like this before from a software developer.
Luis G.
Verified Purchase
"The easiest tool I've ever used."
It is very very easy, as soon as you get a receipt you can scan it, the AI will capture all relevant information and it is very little interaction to get to the final submission of the expense. It is so easy!!!
Kirsten H.
Verified Purchase
"Simple, Straight-forward"
Following business trips or even a few weeks in the office, the last thing that someone wants to do is take time out of their day to sort through receipts. It makes my process much easier.
Vannesa T.
Verified Purchase
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
How do I track materials vs labor in this template?
- The template separates Materials and Labor into distinct categories. You can add specific line items for 'Lumber' or 'Concrete' under Materials, and 'Framing Crew' or 'Electrician' under Labor to keep costs organized.
Can I manage subcontractor payments with this?
- Yes. Use the 'Actual' column to log payments as they are released. You can even add a 'Status' column if you want to track pending vs paid invoices for each sub.
Does this budget work for commercial construction projects?
- Absolutely. While designed with residential in mind, the categories like 'Site Prep', 'Structure', and 'Systems' apply equally well to light commercial projects. Just scale up the estimates.
How do I handle change orders?
- We recommend adding a 'Change Orders' category at the bottom. Enter the estimated cost of the change and track the actual bill to see how it impacts the total project bottom line.
Is there a column for budget variance?
- The template is set up to compare Estimate vs Actual. You can easily add a formula in Excel (=Estimate - Actual) to show the exact variance for every line item.
Can I export this construction budget to PDF for clients?
- Yes. Once you've finalized the numbers, export to PDF for a professional-looking document you can attach to bids or share with property owners.
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